Hosting Your Own IGM

So you've decided to run your own Inaugural General Meeting. 

Reminder that it is significantly faster and easier to apply for Fast-Tracked Affiliation.

During Fast-Tracked Affiliations, Arc Clubs will book a suitable space for your meeting, chair the IGM and ensure that all documents are submitted correctly. This minimises the chance of error and means your team can focus on the fun stuff, faster. You can apply for Fast-Tracked Affiliation here 🔗

If you wish to run your own Inaugural General Meeting, you'll find all the information, templates and steps to submission below. 

Before Your IGM

1. Review the Starting A Club Handbook

Decide what type of Club you want to be, membership fees and what positions you’ll have

Read More

3. Review the Elections Handbook

Ensure your elections will be decided democratically and fairly

Learn more here

4. Book a Space

Make a booking request 7 business days in advance for a CATS Room

Make a Booking Here

5. Email your IGM Notice to Arc

The notice must (at minimum) include the time, date, location, election procedure and basic agenda for the meeting.

Use our template here

Check in all attendees

Ensure you meet quorum of at least 5 Arc Members and record their details

Use our template here

Take meeting minutes

Use our Minutes Template to ensure you meet all procedural requirements

Use our template here

Collect contact details for the Club Executives

Take the key details of your new Exec team

Use our template here

Prepare a Letter from your School/Faculty (Constituent, Partner & Residence Clubs only)

A template to help you stay affiliated with your affiliated faculty/organisation!

Use our template here

How to Submit Documents - Step by Step

Use our handy submission checklist to ensure you’ve got all the documents and information you need HERE 🔗

Then when you have all your details, delegate one member of the newly elected Executive team to login to the Arc Membership Portal HERE 🔗

Step 1

Click on the tab “Clubs”

Step 1

Scroll down and click on the link “Start a new club”

Step 1

Complete the fields, upload your document and submit your New Club Affiliation form!

Step 1

We'll process your submission within approximately 14 days. 

During Term 3 there will be delays to New Clubs Affiliation as we process the reaffiliation of all existing Clubs.

Arc Clubs Team

P:02 9065 0930

E:clubs@arc.unsw.edu.au

H:10am to 5pm

A:Level 2 Basser Steps, Gate 5 on High St, UNSW

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