So you've decided to run your own Inaugural General Meeting.
Reminder that it is significantly faster and easier to apply for Fast-Tracked Affiliation.
During Fast-Tracked Affiliations, Arc Clubs will book a suitable space for your meeting, chair the IGM and ensure that all documents are submitted correctly. This minimises the chance of error and means your team can focus on the fun stuff, faster. You can apply for Fast-Tracked Affiliation here 🔗
If you wish to run your own Inaugural General Meeting, you'll find all the information, templates and steps to submission below.
Decide what type of Club you want to be, membership fees and what positions you’ll have
Ensure your elections will be decided democratically and fairly
Make a booking request 7 business days in advance for a CATS Room
The notice must (at minimum) include the time, date, location, election procedure and basic agenda for the meeting.
Ensure you meet quorum of at least 5 Arc Members and record their details
Use our Minutes Template to ensure you meet all procedural requirements
Take the key details of your new Exec team
Officially sign on your Executives
A template to help you stay affiliated with your affiliated faculty/organisation!
In addition to the above, please ensure that upon submission you have completed the following items.
Arc Clubs will follow up with your application requesting that these items are complete:
Use our handy submission checklist to ensure you’ve got all the documents and information you need HERE 🔗
Then when you have all your details, delegate one member of the newly elected Executive team to login to the Arc Membership Portal HERE 🔗
Click on the tab “Clubs”
Scroll down and click on the link “Start a new club”
Complete the fields, upload your document and submit your New Club Affiliation form!
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We'll process your submission within approximately 14 days.
During Term 3 there will be delays to New Clubs Affiliation as we process the reaffiliation of all existing Clubs.
