How to Apply for Asset Grants

This is your step-by-step from start-to-finish guide on how to get Arc Clubs funding for your assets, equipment, merchandise, subscriptions and publications!

What is Covered	What is NOT Covered
“Equipment” refers to purchases made by the Club that are integral to the Club’s aims or activities, are durable and for the long-term use of the Club. This equipment must remain the property of the Club - examples include cash boxes, music stands, eskies, sports equipment.	Equipment that is already provided by Arc for Club use. For example, Clubs can borrow speakers from Arc, so purchases of similar items will generally not be eligible for Arc funding.
“Merchandise” refers to items produced by the Club to promote the Club’s aims or activities. This includes custom T-Shirts, hoodies, pens, membership stickers and membership cards.	The equipment must have a continued future use that is aligned with the aims of the Club, and that will allow the Club to grow substantially. For example Social Soccer Society buying soccer goals would be eligible for funding, but Photo Club making the same purchase would not receive funding.
“Subscriptions” refers to on-going paid services which are integral to your Club's activities - for example, game server hosting for game societies, website hosting fees, design software (i.e. Canva) or other online service subscriptions. These subscriptions must be in the name of your Club, and not in an individual member's name. You can do this by signing up for the service using your Club email address.	Merchandise that is for a specific activity (e.g. T-shirts that feature a design for a specific tournament, production, camp) is not eligible for funding under through the Merchandise stream. Instead these should be included in the costs for the event/activity in the Activity stream.
“Publications” refers to items published by the Club to promote the Club’s aims or activities. Examples include: Printed First Years Guides, Annual Journals, Year Books etc.

Before You Purchase

Step 1 - If you are claiming a Grant for customised equipment, merch or publications

Make sure the Arc Clubs logo appears in a prominent, visible position in your designs. High quality jpeg and eps downloads of the Arc Clubs logo can be found on the [Arc website.](https://www.arc.unsw.edu.au/clubs/club-admin/club-forms) If you’re worried about the size or placement of the Arc Clubs logo, run it past the Grants Staff before your purchase.

All Publications must contain the statement: “This <Student Club> publication is proudly supported by Arc”, in addition to the Arc Clubs logo.

After You Purchase

Step 2 - Collect Your Documents

You will need to submit receipts or invoices proving the total cost of the Equipment, Merchandise or Publication. You must provide proof of payment for all invoices.

If your equipment is customised, the design of all Merchandise, customised Equipment or Publications OR a photo of the equipment showing that the Arc sticker is attached (whichever is relevant) will need to be submitted.

Step 3 - Submit Via the Arc Membership Portal (SpArc)

Ask one of your TWO Arc Membership Portal Admins to login to the Portal and click on your Club page and click on the “Apply for Clubs Grant - Asset” tab:

Then click the “Create New” button to enter the application:

Then simply fill in your event details and click “Submit For Approval”!

If there any issues with your grant application, the Clubs team will email your Club Email Address following up for more information if required. If none is required, you’re grant will be paid in the next round of grants (Typically every 1-2 months)

Arc Clubs Team

P:02 9065 0930

E:clubs@arc.unsw.edu.au

H:10am to 5pm

A:Level 2 Basser Steps, Gate 5 on High St, UNSW