How to Apply for Reaffiliation

This is your step-by-step from start-to-finish guide on how to be reaffiliated with Arc!

What is Reaffiliation?

All Clubs are required to re-affiliate with Arc every twelve (12) months to continue to access to Arc’s support, resources, and funding. Clubs are required to submit a completed Re-affiliation Application to Arc before your affiliation expires.

Arc has mandatory periods for Clubs to adhere to for all stages of re-affiliation. The dates are as follows:

Clubs’ AGM period is Trimester 3 Week 1-4
The submission deadline for re-affiliation documents to be submitted by the end of Trimester 3 Week 4

Host Your Annual General Meeting

Step 1 - Create the required documents

Before you can submit for Reaffilation, you must host an Annual General Meeting. This is where most of your Reaffiliation documentation will be created such as your AGM Minutes and New Executive Details.

You can find a checklist for how to host a valid Annual General Meeting HERE 🔗

Submit Your Documents

Step 2 - Submit Your Documents to the Arc Membership Portal

The ONLY way to submit your Reaffiliation documents is through the Arc Membership Portal.

ONLY your Club’s Arc Membership Portal Admin can submit your reaffiliation. As of Term 3 Week 4 2024, your Club only has ONE Admin.

You can log into the Portal using the link HERE 🔗

Step 3 - Navigate to Your Clubs Page

Click on the tab titled “Clubs” shown below:

Then click on the tile for your Club’s name to enter your Club’s page.

Step 4 - Start Your Reaffiliation Application

Once on your Clubs page, you should see a button for Re-Affiliate.

If you DO NOT see this button it means one of two things.

Either you are NOT an Admin for the Club
Or you are a New Club that does not need to Reaffiliate.
- If you are a New Club and you WANT to Reaffiliate, please email us at clubs@arc.unsw.edu.au to have this feature turned on.

Click this button to open the Reaffiliation Application form.

Step 5 - Complete Your Application!

In order to Reaffiliate there are several documents you must submit to Arc.

These include:

Annual General Meeting Minutes
Annual General Meeting Attendance list
2025 Executives Contact Details
Signed Affiliation Agreement
Updated Constitution
Income & Expenditure Spreadsheet
Bank Statements from your 2023 AGM to this 2024 AGM

Step 6 - Submit Your Application

You’re all done!!

Congratulations on continuing your Club’s legacy for another year.

From here, the Arc Clubs Team will review your Application and will notify you if there are more details required or if it has been approved.

If there any issues with your Reaffiliation application, the Clubs team will email your Club Email Address following up for more information if required. If none is required, you’re Club will be Reaffiliated for the next year.

Any Questions? Contact us below!

Arc Clubs Reaffiliation

P:02 9065 0930

E:reaffiliation@arc.unsw.edu.au

H:10am to 5pm

A:Level 2 Basser Steps, Gate 5 on High St, UNSW