AGMs & Reaffiliation

Your one-stop-shop for all the things you need for your Club's AGM and Reaffiliation.

NOTICES

There are several changes required during the 2024 Reaffiliation Season.

We have compiled a list and resources needed to ensure your Clubs Reaffiliation with Arc you can read HERE 🔗

In your AGM Notice you must include the following line:

"2025 New Executive Training will be held on the 20th & 21st of October 2024 in-person at the Roundhouse. At least TWO Executives from each Club are required to attend ONE of the days. If you are nominating for an Executive position, please save these dates.”

AGM & Reaff Timeline 2024

Your Club must hold your AGM anytime between before the end of Week 4 (04/10/2024)

You must then submit your Reaffiliation Documents via SpArc by the Sunday of Week 4 (06/10/2024)

The incoming Executive Team will be invited to Club Executive Training held on Sunday the 20th of October and the 21st of October. At least TWO Executives per Club must attend at least ONE day.

If you have concerns about these deadlines, please contact the Clubs team at reaffiliation@arc.unsw.edu.au to discuss options.

Essential Files & Templates | Pre-AGM

Arc Clubs AGM/Reaffiliation Checklist

Everything you need to do to get reaffiliated!

Access here!

AGM Notice Template

Make sure you give a minimum of 7 days notice! Updated for 2024

Access here!

Club Finance Template

The official Arc template for your financial submissions! Updated for 2024

Access Here!

Club Model Constitution

[RECOMMENDED] The official Arc template for your constitution! Updated for 2024

Access Here!

Click HERE for a step-by-step guide on how to submit your Reaffiliation documents!

Essential Files & Templates | During & Post-AGM

Affiliation Agreement Form

Officially sign in your Executives Updated for 2024

Access Here!

AGM Minutes Template

Take notes of what happens during your AGM Updated for 2024

Access Here!

AGM Attendance Form

Take the details of your AGM attendees

Access Here!

Executive Details Template

Take the key details of your new Exec team!

Access Here!

Letter of Authority Template (Constituent, Partner & Residence Clubs only)

A template to help you stay affiliated with your affiliated faculty/organisation!

Access Here!

Example Proxy Form

An example proxy form for members to vote if they cannot make the AGM Updated for 2024

Access Here!

Executive Handover Template

Make sure you let your successor know all the key details to doing the role!

Access Here!

Everything You Need to Know in 5 Minutes

What’s an AGM?! How do I host one?? What do I need to submit?! Don’t stress! It’s as easy as 1, 2, 3, 45678- okay maybe it’s not so easy… If you’re feeling a bit lost, Arc Clubs has put together a 5-minute guide that’ll make you an AGM Pro in no time! So kick-back, as we take you through everything you need to know about hosting your 2024 AGM.

Please note that this guide was created in 2023 and some details may be outdated.
See changes here 🔗

Need Support?

💚Book a Consult w/ Us! 💚

AGM Season can be stressful and confusing. We get it.

Don't be afraid to reach out and book a 30-60 minute consult with our Arc Clubs Team to get all the best advice on how to run your Annual General Meeting and meet the requirements of reaffiliation.

You can find time with our team HERE 🔗

Further Resources

Arc Clubs Reaffiliation

P:02 9065 0930

E:reaffiliation@arc.unsw.edu.au

H:10am to 5pm

A:Level 2 Basser Steps, Gate 5 on High St, UNSW