Task

Approx. Cost/ Details

Assigned to

(1)

Arc Exec. Decisions to be made

All Execs.

1

Date

Saturday, 20 July 2024

2

Start Time

Students gather 7.00am

Bus Arrival at 7.15am

Depart at 7.30 am

3

Venue

Perisher Valley

4

No. of Students (Max.) -  

45 (advertised), 50 Max.

5

Arc Member Ticket Price

AUD 50

6

Non-Arc Member Ticket Price

AUD 100

7

No. of Arc Executives on the trip  

All Six Execs.

8

Is there a requirement for a first aid trained person to attend the trip? If so, first aid training cost should be included.

Enquire from Cayden and Sajjad about the process.

Wasura

(2)

Arc Snow Trip Promotion poster

Wasura

(3)

Arc Snow Trip Registration Link

Toyesha

-        Waiver for injuries

-        Refunds policy

-        What to expect on trip (toboggan ride, light snacks in the bus, lunch)

-        Do a Risk Assessment for the trip.

Dietary requirements &

Duration of the trip should be confirmed with Wasura and Misbah

(4)

Reserve a bus 

Approx. AUD 3800

Wasura

1

Check websites - coachhire.com.au, Murrays

2

No. of Passengers

45

3

Pickup Date & Time

7.15 am

4

Deposit Amount

5

Full Amount -

6

Destination

Roundtrip (Canberra CBD – Perisher Valley)

7

Things to inform the Bus Driver/ Vendor

Luggage type (backpacks), Toboggans to be loaded on our way to Perisher.

(5)

Perisher Manor 

Approx. AUD 1000

Misbah

1

Contact & reserve lunch from Perisher Manor

No. of pizzas and variety to be confirmed.

2

Pub Food - 1 pizza each x 50

AUD 22 (per pizza)

Pizza Options –

·       Margherita Pizza

·       Vegetable Pizza

·       BBQ Chicken Pizza

·       Meat-lovers Pizza

(6)

Jindi Snow - Jindi Snow Ski Hire 

Approx. AUD 320

Misbah

Make an online booking to hire 16 Toboggans

(7)

Purchase snacks (from Costco & Woollies)

Approx. AUD 350

Isuri/ Jiacheng

-        Breakfast, soft drinks for lunch, & evening snacks

Refer to the next table for details on what should be bought for the trip.

(8)

Prepare an Arc Banner with A3 Papers (to hold for the Arc Snow trip official photo)

Contact Isuri for printing.

Toyesha

(9)

Arc Member Duties on the Day

All Execs

1

Main contact with bus driver for departure/ pit stops/ arrival

Wasura

2

Take attendance on depart, & keep check

Toyesha

3

Load snacks and beverages to the bus

Isuri, Jiacheng

4

Distribute light snacks in the bus

All Execs

5

Go to the Toboggan shop to rent toboggans, make payment, load toboggans to the bus with help. Return the toboggans back, assign toboggans to groups/ note down names.

Online booking

Arc

Volunteers

6

Purchase Perisher Valley Group Park Ticket

Approx. AUD 550

Jiacheng

7

Go to the lunch pace, pay, and distribute pizzas and soft drink cans.

All Execs

8

Keep track of time: arrival, lunch, depart

Isuri/ Wasura

9

Create a Whatsapp Group for the trip

Email group invite on Humanitix

Toyesha/

10

Make sure everyone returns and all belongings are taken.

All Execs

(10)

Settle the bills/ reimburse

Jiacheng

Settle the Bus Hire Fee

(11)

Apply for Grant through Arc portal (Photos, Invoices, Attendance to be submitted)

Toyesha

(12)

Post on Arc Newsletter and platforms

Toyesha

Meal

Options

Costs

Breakfast Snacks & Beverages

·       Costco Moo Milk (3 flavours x 24 pack x 3)

·       Costco Muffins (12 pack x

·       Oats/ Yoghurt Nut Bars

·       Bananas or apples (choice)

Lunch Bev.

·       Schweppes

·       Coca Cola

Evening Snacks & Beverages

·       Mini chips packets (Smiths or Pringles – 2 boxes)

·       Brownies

·       Cookies

Extra Purchases

·       Water Bottles

·       Chocolates

·       Garbage Bags

·       Tissues

·       Paper Bags

Last Year’s (2023 Snow Trip) Purchases for snacks

Details à

Costco Purchase

·       Coca cola 36 x 375 ml

·       TPD-Coke36 pack

·       Fanta 24 x 375 ml

·       Smith’s Fav 66 pk

·       KS nut bar 24 pack

·       NP Mini 40 x 250 ml

·       NP Spring 30 x 60 ml

·       GC Passion Drink 2

Woolworths Purchase

·       Banana Cavendish 3

·       Woolworths Paper Bag 2

·       Woolwoths Double Chock Muffin 8pk – 2

·       Woolworths Mini Choco Chip Muffin 8 pk x 2

·       Wow mini-Blueberry muffins 8 pk x 2

·       Funfetti cookie 24 pk

·       Choco Chip 24 pk

·       Kitchen Tudy bag extra-large 20pk