AD SPACE EXHIBITION PROGRAM
(updated 29 June 2021)
Overview:
AD Space is an artist-run space operated by and for UNSW A&D students and staff. It is funded by Arc @ UNSW Ltd in partnership with UNSW Art & Design. Located in E-Block of UNSW Art & Design’s campus, AD Space encompasses the Gallery Space of EG02 and the highly visible Corridor Space.
AD Space is where UNSW Art & Design students create ambitious new work. As Arc @ UNSW Art & Design’s on campus gallery, we support student artists, designers, curators and writers during a crucial stage in their careers. Through exhibitions, public programs, workshops and professional development opportunities, AD Space emboldens students to develop their practice, take risks, and connect with audiences.
AD Space is interested in proposals which challenge the traditional exhibition format (e.g. performances, public programs, hybrid models, etc.)
AD Space Management:
Applications are reviewed by the AD Space Coordinator who develops an exhibition program representative of our diverse student cohort.
The AD Space Coordinator is a casual Arc staff member. They are tasked with overseeing the safe installation and de-installation of exhibitions, and supervising opening nights.
The Coordinator assists prospective exhibitors by providing information and feedback on the application process.
AD Space is always open to students interested to learn about how to coordinate and install exhibitions. To volunteer at AD Space, email the AD Space Coordinator: d.goh@arc.unsw.edu.au.
Eligibility:
You are eligible to apply for the AD Space Exhibition Program if:
- You are a UNSW student currently enrolled in a program of study at the University of New South Wales this year, and are an active member of Arc @ UNSW Limited.
- You are a UNSW student currently enrolled in a Postgraduate research program at the University of New South Wales this year, and are an active member of Arc @ UNSW Limited.
- You are a Staff member at UNSW Art & Design where the final course requirement of a subject you teach is an assessable exhibition.
Please note: AD Space has limited exhibition slots throughout the academic year. While we do our best to accommodate those with assessable course requirements, it is not always possible to accommodate all exhibitions. The decision of the AD Space Coordinator is final where the exhibition program has already been confirmed.
- Only one application per exhibition is eligible for consideration.
You are ineligible to apply for the AD Space Exhibition Program if:
You are not a UNSW student currently enrolled in a program of study at the University of New South Wales this year, and are not an active member of Arc @ UNSW Limited.
You are not a UNSW student currently enrolled in a Postgraduate research program at the University of New South Wales this year, and are an active member of Arc @ UNSW Limited.
You are not a Staff member at UNSW Art & Design where the final course requirement of a subject You teach is an assessable exhibition.
- You have previously held a solo exhibition at AD Space in the past 12 months. If you have been in a group exhibition in the past 12 months, your eligibility will be assessed individually. Contact the AD Space Coordinator at d.goh@arc.unsw.edu.au
Incomplete applications will not be considered.
How to Apply for Students:
Fill out the application form online. You must include:
A conceptual rationale no longer than one
A4 page (max characters 3000). It should outline your exhibition concept and works to be included.- Minimum of two preferences for exhibition dates, noting that provision of gallery minders is your responsibility.
A biography for each individual or collective participating in the exhibition (max. 150 words each).
Visual support material as ONE PDF document of images. One image per page. This is uploaded with the online application form.
Include: works to be exhibited; previous work; works in progress; and diagrams or mockups. For any video works, upload to an online video service provider (e.g. YouTube or Vimeo).
Max 10 images for solo exhibitions;
Max 20 images for group exhibitions;
Max 10 minutes of video. Please include links to videos in PDF.
All images must be clearly and correctly labelled with the artist's name, title, date, medium, and dimensions of the work.
Incomplete applications will not be considered.
The AD Space coordinator looks for structured, meaningful, conceptually considered, and aesthetically appealing proposals in an attempt to define the form and content of the resulting exhibition. Remember: You must include visual material with a conceptual rationale in support as well as individual artists' statements.
How to apply for staff:
Fill out the application form online. You must include:
A conceptual rationale no longer than one
A4 page (max characters 3000). It should outline your exhibition concept and works to be included.- Minimum of two preferences for exhibition dates, noting that provision of gallery minders is your responsibility.
- An overview of the applicable course outline (max. 150 words), the assessment brief and the assessment criteria for the applicable task.
Visual support material as ONE PDF document of images. One image per page. This is uploaded with the online application form.
Include: works to be exhibited; previous work; works in progress; and diagrams or mockups. For any video works, upload to an online video service provider (e.g. YouTube or Vimeo).
Max 10 images for solo exhibitions;
Max 20 images for group exhibitions;
Max 10 minutes of video. Please include links to videos in PDF.
All images must be clearly and correctly labelled with the artist's name, title, date, medium, and dimensions of the work.
Incomplete applications will not be considered.
The AD Space coordinator looks for structured, meaningful, conceptually considered, and aesthetically appealing proposals in an attempt to define the form and content of the resulting exhibition. Remember: You must include visual material with a conceptual rationale in support as well as individual artists' statements.
Selection Criteria:
The clarity of your proposal.
The quality and consistency of the support material provided and its ability to effectively demonstrate the aims of the proposal as well as your overall practice.
The conceivability of the project – the scope of the proposal must be viable to produce and/or implement within the space and timeframes elected in the application form.
Alignment with AD Space's mission.
Financial Information:
- A bond of $200 is required to secure an exhibition at AD Space. This bond needs to be paid along with the signed contract when the exhibition proposal has been accepted. Bonds are paid via electronic fund transfer or in cash/credit to the Arc @ UNSW A&D Manager at the Arc office.
All other exhibition and opening night expenses are the responsibility of the artist/s including opening night refreshments and any equipment required not normally provided by the gallery.
The prices of works will be determined by the artist/s and will include the 25% Gallery commission and GST (where the Artist/s are registered with an ABN).
Arc @ UNSW grants are not available for exhibitions at AD Space.
Opening hours and minding:
The gallery MUST be open during the advertised gallery opening hours. There will be no exception.
- The gallery's opening hours are: Wednesday to Friday, 11am - 4pm; and Saturday, by appointment.
The exhibitor/s are responsible for minding the gallery for the duration of the show. If you are unable to mind the gallery at any particular time, please tell the AD Space Coordinator 6 weeks before your opening so we have time to find help for you. There may be a cost for minders.
Financial penalties apply and will be taken from your bond if gallery hours are not kept.
What now?
AD Space Coordinator will contact You approx. Two weeks after the deadline for applications close.
You will be contacted by email or phone with the results of your application as soon as possible after the exhibition proposal review.
If your application is accepted, you will receive an AD Space Contract, bond invoice and exhibition information pack.
You are required to:Sign the contract stating that You have read, understood and agreed to all conditions of use.
Pay the bond.
Read the exhibition information pack.
The deadline for these three actions is thirty (30) days after receipt of the AD Space contract, bond invoice and exhibition information pack where feasible.
It is the exhibitor/s responsibility ensure the signed contract and bond is paid before the set deadline. Failure to do so may result in the exhibition time slot being forfeited.
TERMS AND CONDITIONS:
Before submitting your application to the AD Space Exhibition Program, please be aware that successful applicants are subject to the following terms and conditions. seS
SECTION 1: GENERAL
- You, the exhibitor, warrant that you are over the age of 18, are legally entitled to accept these terms and conditions, and create legally binding obligations for any liability you may incur.
- Arc requires all Participants to sign a Release & Waiver of Liability form, which releases Arc from any liability or responsibility for Your health & safety; or for any loss or damage to property; or any third party’s property or persons, howsoever or when caused.
SECTION 2: EXHIBITION
- Unless a variation is approved by the AD Space Coordinator or an authorised member of Arc @ UNSW Ltd, You must use the exhibition solely for the purpose for which it was approved and the commencement and completion dates of Your exhibition must be adhered to. Arc @ UNSW Ltd has the right to cancel the exhibition if the exhibition is not used for the purpose for which it was offered, or if any activities are not completed within the dates specified in the contract.
Reasons for variation in Your exhibition over the course of it's development must be outlined in a one page document and approved upon consultation with an authorised member of Arc @ UNSW Ltd.
Should Your original exhibition be cancelled due to due to reasons beyond your control (e.g. strikes, riots, fires, floods, explosions, natural disasters, serious accidents, acts of governments, acts of God or the public enemy, failure of transportation, epidemics, or quarantine restrictions), You may resubmit a proposal to change Your exhibition while remaining within the same dates. This is done in consultation with the AD Space Coordinator or an authorised member of Arc @ UNSW Ltd.
- Should Your exhibition be cancelled due to reasons beyond your control and the control of Arc @ UNSW Ltd, all payments made by You will be returned to You in full. Refer to Section 3: Payments, Cancellations and Refunds.
You may only submit one application per exhibition. In the instance where multiple applications have been submitted for an exhibition only one will be considered by the AD Space Coordinator.
Successful applicants may only exhibit the same project once at AD Space. The only exception is when a component of Your original work is included in another exhibition such as (but not limited to) the Jenny Birt Award or a curated group exhibition.
- Decisions of the AD Space Coordinator are final so please include all relevant information in Your application. You may only submit another application for the same exhibition if you are invited to. If you were unsuccessful simply due to a large number of applications in a round (limited gallery space), you may be invited to resubmit the same application. For feedback on Your application, you may contact: d.goh@arc.unsw.edu.au.
Arc shall not be responsible for or deemed to be in default by reason of delays in or failure to provide the exhibition due to causes beyond its reasonable control (e.g. strikes, fires, floods, explosions, natural disasters, serious accidents, acts of God, disorganisation, and failure of transportation).
SECTION 3: PAYMENTS, CANCELLATIONS AND REFUNDS
Once accepted into the Exhibition Program, You are required to pay Arc an exhibition bond of $200. The paid bond and signed AD Space contract are both due thirty (30) days after the AD Space Coordinator has notified the applicant of their successful proposal. The bond is fully refundable after the de-installation of Your work where there are no damages to the gallery. An acceptable standard of the gallery’s condition will be determined by an authorised member of Arc @ UNSW Ltd. Arc @ UNSW Ltd reserves the right to withhold the exhibition bond in part or full if the gallery is deemed not to be of an acceptable standard by an authorised member of Arc @ UNSW Ltd.
The payment of bond and fees or part thereof (including deposit) is confirmation of Your intention to participate in the Exhibition Program.
Arc reserves the right to withhold Your full bond refund if You cancel Your exhibition within 6 weeks of Your exhibition installation date.
You understand and agree that should You need to cancel Your participation (or should Your placement be terminated in accordance with these terms and conditions), no refund will be given where any part of Your payment has been used to make non-refundable reservations.
If You wish to cancel Your placement in the Exhibition Program, You must inform Arc in writing as soon as possible.
You acknowledge that the Exhibition Program is subject to a range of circumstances and conditions that may not meet Your expectations and that Arc has no reasonable control over. Accordingly, Arc is under no obligation to refund any part of the costs paid by You if You are not satisfied with any aspect of the Exhibition Program irrespective of the reason.
SECTION 4: SALE OF WORK
- All artworks will be processed by the AD Space coordinator, or Arc @ UNSW Art & Design manager on opening and thereafter for the duration of Your exhibition.
- Sales Procedures will be provided by AD Space to the artist/s to assist in artwork sales for the duration of the exhibition in the absence of the Ad Space Coordinator, Arc @ UNSW A&D Manager, or an authorised member of Arc @ UNSW Ltd.
- The price of artworks will be determined by You the artist/s and will include 25% commission and GST (if registered with an ABN) to be deducted by Arc @ UNSW.
SECTION 5: FINANCIAL PENALTIES
By signing these terms and conditions You, the exhibitor, agree to the following financial penalties in the event that one or more may occur. Penalties are subject to the discretion of an authorised member of Arc @ UNSW Ltd. See table below for list of financial penalties:
$50 Penalty | Lost Keys |
$20 Penalty | Garbage left in the gallery – the artist/s are liable for any garbage fines incurred |
$50 Penalty | For rubbish or anything left out the front of the gallery |
$50 Penalty | Per wall for walls not repaired and dry by 11am Mon after exhibition de-install |
$20 penalty | For every half hour that the gallery is closed during Ad Space opening hours |
$50 penalty | For the patrons not having left and gallery not being closed by the specified time and not moving on from the front of the building. |
Loss of bond | For any cancellation 12 weeks from exhibition installation date |
NOTE: | Fines or penalties incurred during an exhibition are the responsibility of the artist/s eg. Noise, rubbish, security. |
SECTION 6: MARKETING
For Your exhibition You agree to providing Arc @ UNSW Ltd with the following information for marketing purposes:
A description of Your exhibition – no more than 800 characters for online use;
A short description of Your exhibition – no more than 150 characters for use on websites and flyers;
- Two high-res image file for publicity (A5 300 dpi minimum for use online and in print). One horizontal and one vertical. Full artwork details are required in the file name.
Any information provided by Arc about Your exhibition is given in good faith and is based on information available at the time provided by You. Where information is provided by a third party, Arc makes no warranties as to its accuracy.
SECTION 7: PUBLICITY AND PROMOTION
- AD Space agrees to promote Your exhibition to its network of contacts, galleries, art institutions and individuals via email and social media.
You are also responsible for actively promoting Your exhibition. This includes social media, print and other online marketing.
AD Space agrees to display the marketing information provided by you to us on the Arc @ UNSW website in the lead up to and duration of Your exhibition. This information will remain in the online archive including photographs upon the completion of Your exhibition.
AD Space will produce Your exhibition room sheet with correction information provided by You.
SECTION 8: EQUIPMENT
- AD Space provides limited general equipment for use during installation and throughout Your exhibition. Artists are responsible for all equipment during their exhibition. Any loss or damage beyond wear and tear will incur penalties (listed in section 3 of these terms and conditions) and may require replacement. All items are to be checked at the beginning and end of the exhibition.
Additional equipment such as projectors are available for Arc @ UNSW Art & Design. These must be booked in advance to ensure availability for your exhibition. Refer to Arc @ UNSW Ltd’s equipment loan terms and conditions.
- Additional equipment borrowed from any third party, including but not limited to the UNSW Art & Design campus workshops and technical support units, is the responsibility of You, the borrower, for the loan. AD Space and Arc @ UNSW Ltd accepts no responsibility for third party loans.
SECTION 9: EXHIBITION INSTALLATION
Exhibition install will commence 11am Monday, the week of Your exhibition.
- Installation of Your exhibition is to be discussed with the AD Space Coordinator prior to the date of installation. The Coordinator will assist in the safe and professional presentation of the show.
The installation will take place from 11am Monday, the week of Your exhibition. You only have two days for exhibition installation.
AD Space supplies limited installation equipment. Please provide everything necessary to safely and securely install Your artworks.
Light requirements will be discussed with the AD Space Coordinator. In accordance with Work Health Safety standards and regulations. Only the AD Space Coordinator has permission to fix the lighting for Your exhibition.
SECTION 10: OPENING NIGHT
All exhibitions open on Tuesday night, 6-8pm. In the event of a public holiday, opening night will be discussed and organised with the AD Space Coordinator for the following Tuesday. In the event of a one-week exhibition period coinciding with a public holiday, You must consult with the AD Space Coordinator for an alternative date.
It is Your responsibility to ensure opening night guests leave the gallery and local area in a quiet and respectful manner. No loitering outside AD Space or excessive noise during the opening and after the gallery has closed, is permitted.
There is no smoking permitted inside AD Space or on campus. There are no exceptions.
No alcohol can be consumed on the street outside UNSW Art & Design campus.
Smoking during gallery minding and installation will only be permitted outside UNSW's Art & Design campus.
Congregating in the entry way of the gallery is not permitted.
You must exercise reasonable care to avoid and minimise damage to property or personal injury.
It is Your responsibility to organise refreshments, bar, food and service.
AD Space does not hold a liquor license to permit the sale of alcohol on the premises. In line with responsible service of alcohol, AD Space recommends that food be served.
AD Space provides limited glassware, trays, bottle openers, a fridge, microwave, tables and dishwasher for exhibitions. These are located in the Arc @ UNSW Art & Design student lounge.
- In line with COVID-19 guidelines, AD Space recommends the purchase of single-serve snacks and bottled drinks.
SECTION 11: EXHIBITION DE-INSTALL
You have Saturday after 4pm and Monday morning 9-10am to take down Your exhibition. You must consult with the AD Space Coordinator about procedures for de-install including the de-install checklist.
If you have made extensive changes to AD Space You must allocate sufficient time for repairs. This is to be in consultation with the AD Space Coordinator.
You are responsible for arranging assistance, if necessary, to ensure that all repairs and removal are completed on time.
If doing considerable repainting You should discuss this with the AD Space Coordinator and make time to allow paint to dry before the next exhibition install. Penalties apply if these conditions are not met, refer to section 3. Financial penalties.
You are only permitted to use paint supplied by AD Space. In the event that You will need to purchase paint for the Gallery you will need to purchase the approved paint brand.
All artworks and possessions must be removed on Monday morning. There are no exceptions.
- Any artwork, equipment or waste left at AD Space will incur a fine. Refer to section 3. Financial penalties.
All artwork sold must be wrapped and labelled with the artists name, title of the work, name of the purchaser and amount owing.
All artworks are to be left at AD Space for collection by the purchaser. Artworks may be stored in the Arc @ UNSW Art & Design office due to limited storage space at AD Space.
SECTION 12: OPENING HOURS AND MINDING
The Gallery must be open during the advertised gallery opening hours. There are no exceptions. The gallery's opening hours are: Wednesday to Friday, 11am - 4pm; and Saturday, by appointment.
AD Space is not open on Sunday.
You are responsible for minding the gallery for the duration of the show. If You are unable to mind the gallery at any particular time, You are responsible for informing the AD Space Coordinator at least six (6) weeks beforehand so that Arc @ UNSW Ltd is able to organise volunteers for your exhibition.
You are responsible for filling in the Gallery Minding roster before Your exhibition commences.
A Gallery minding procedure information sheet is provided by AD Space with information necessary for daily operations of the gallery.
The gallery may be opened on public holidays with permission from the AD Space Coordinator or another authorised member of Arc @ UNSW Ltd.
Financial penalties apply and will be taken from your bond if gallery hours are not kept. Refer to section 3. Financial Penalties for more details.
SECTION 13: SECURITY AND KEYS
- The AD Space Coordinator will run through the procedures of locating the keys on the Monday of your installation. It is Your responsibility to distribute the key and gallery minder information sheet to individuals minding AD Space.
- It is Your responsibility to make sure AD Space is always open during advised opening hours. Gallery minders must monitor the gallery for security purposes during the exhibition.
- To ensure security at AD Space, You must never reproduce keys. There are penalties for loss and damages of keys. Refer to section 3. Financial Penalties.
SECTION 14: LOSS AND DAMAGE
Arc @ UNSW Limited accepts no responsibility for loss, damage or theft of artworks, personal items and money for artworks during Your exhibition.
Arc @ UNSW does not insure artworks or personal possessions.
You are responsible for all equipment at AD Space during Your exhibition. All items will be checked on the condition report at the beginning and end of Your exhibition. Any loss or damage of goods beyond wear and tear shall require repairs and may require replacement. If repairs or replacement costs exceed the amount of the bond, repayment will be required within thirty (30) days of the close of Your exhibition.
Wilful vandalism to AD Space by You will automatically ban You from exhibiting again at Ad Space.
SECTION 15: PHOTOGRAPHIC RELEASE
By submitting an application, You agree that information about the successes and challenges of Your exhibition, photographic documentation, videos or content published online provided by You to Arc, or created by Arc, may be used for marketing or promotional purposes.
Arc reserves the right to use Your likeness and work in any photographs, video or audio recordings provided to Arc or created by Arc, during or after Your exhibition, for any legitimate purpose without further approval from You.
You agree to release Arc from any and all claims and demands arising out of or in connection with the use of Your likeness and work, including but not limited to, claims for invasion of privacy, defamation, or financial compensation.
SECTION 16: APPLICANT OBLIGATIONS
A successful applicants exhibition is contingent on Arc receiving:
A completed application with all required information. Incomplete application forms will not be eligible for an exhibition.
A completed and signed contract where You agree to all the terms and conditions outlined in this document.
You agree to participating in any activities related to Arc @ UNSW upon invitation in regards to Your successful application and exhibition/event/project. This may include but is not limited to:
Articles for all Arc @ UNSW publications (Arcadia, Blitz, Framework etc).
Student forums, information sessions or artist/designer/producer/curator/writer/coordinator talks.
Representing Arc @ UNSW Ltd at functions and events.
Your involvement in Arc related events and activities will be documented for archival, marketing and communications purposes.
Documentation will be available for your use and also for Arc @ UNSW Ltd's use for any publications, marketing, events, activities, social media or any online platform.
SECTION 17: OTHER
This agreement is intended to be as broad and inclusive as permitted by the laws of New South Wales, Australia, and shall be governed by and interpreted in accordance with the laws of the State of New South Wales. In the event that any clause or provision of this agreement be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions which shall continue to be enforceable.
