Notice of Annual General Meeting
Arc @ UNSW Limited
3rd May 2024
Notice of Annual General Meeting
Notice is hereby given of the hybrid Arc @ UNSW Limited (Arc) Annual General Meeting (AGM).
Date: Tuesday 28th May 2024
Time: 5.00pm (AEST)
Location: University of New South Wales; Upstairs @ Roundhouse, Kensington NSW 2033 or via Zoom.
If you wish to join via Zoom, please CLICK HERE to register. Registration for Zoom attendance is essential. Please ensure you download the zoom app prior to the meeting as it is required for voting.
If you are attending as a proxy, please see the instructions provided on the proxy form. A copy of the proxy form can be either collected and submitted via Arc Reception or submitted online via the Arc Website.
Note: Only currently Arc members (or their proxies) may attend this meeting.
Steps to participate in the hybrid AGM:
In person
1. Arrive by 4.45pm, for a 5.00pm start.
2. An Arc staff member will check your Arc membership.
3. The meeting will commence when quorum is reached. The Chair will keep you updated.
4. Please do not leave until the meeting has concluded.
5. There are two (2) motions that will be put forward at this meeting. The motions will be read by the Chair. You will be able to vote FOR, AGAINST or ABSTAIN.
Online
1. Join the meeting via the Zoom app. You will not be able to participate in the voting component of this meeting using Zoom via web browser.
2. Ensure that you have registered in advance and downloaded the Zoom app.
3. Join the meeting by 4.45pm, for a 5.00pm start.
4. You will receive an email and meeting link from Zoom with the title “Arc UNSW 2024 Annual General Meeting Confirmation” when your registration is approved. Do not forward this link to others.
5. The meeting will commence when quorum is reached. The Chair will keep you updated.
6. Please do not leave until the meeting has concluded.
7. There are two (2) motions that will be put forward at this meeting. The motions will appear as separate polls with the option to vote FOR, AGAINST, or ABSTAIN. Ensure that you click ‘SUBMIT’ after voting.
8. You may type questions/comments in the Q&A section.
· A staff member will respond to you as soon as possible.
· Anonymous Q&A will not be available.
By Proxy
1. A copy of the proxy form can be collected and submitted via Arc Reception, or
2. You can complete a copy of the online proxy form HERE.
3. If you have been appointed as a proxy, follow the steps above based on your method of attendance (in-person or online).
If you have any questions, please email ceo.admin@arc.unsw.edu.au.
We look forward to seeing you at the 2024 Arc Annual General Meeting.
Arc Board of Directors.
ORDINARY BUSINESS FOR THE MEETING
1. ACKNOWLEDGEMENT OF COUNTRY
2. OPENING OF MEETING
3. CONFIRMATION OF MINUTES
MOTION: THAT the minutes of the Arc@UNSW Limited Annual General Meeting, held on 31 May 2023, have been circulated, taken as read and confirmed.
4. CONSIDERATION OF THE ANNUAL REPORTS:
a. The Financial Reports for the 2023 financial year (Jan 23 – Dec 23)
b. The Director’s Reports
c. The Auditor’s Reports
MOTION: THAT the Arc@UNSW Limited Annual Report for the 2023 financial year be adopted.
5. OTHER BUSINESS
6. CLOSE OF MEETING
Please visit the Arc reception or complete a copy of the online proxy form HERE. All other relevant AGM papers and updates can be found on the Arc Website.
**Any changes made to the AGM will be updated on Arc’s website.
